En:New artice

New article

Your articles are one of the centrepieces of your ERP system. If you have all entries well maintained here, you will save yourself a lot of time in your day-to-day business. This article shows you how to create a new item and enter the most important information. To create a new wine in the program, either go to ‘’‘Article - article list’‘’ and click on the - symbol. Otherwise, you can also access the screen in which new articles can be created via the menu item ‘’‘Article - New article’‘’.

Input mask for new articles

There are a total of 13 information areas for each article. The information to be entered is used to record your articles in the program, which you can edit again at any time.

Zuordnung

Article number: A new article number is automatically suggested by the program, but you can also enter your own number. An article number can only be used once. New fillings must also be created as separate and new articles, as they receive their own AP number and you can therefore prove what happens to these bottles. Your customer, on the other hand, is less interested in which filling of the wine they have received. On the contrary, this can even lead to confusion, questions and therefore more work. This is why we have integrated the option that 2 articles can look exactly the same to the customer, but can be perfectly separated internally for you. This task is performed by a "+". Example: ‘’Item no. 14‘’ is filled twice. Filling 1 would therefore be ‘’article no. 14+1‘’, filling 2 would be ‘’no. 14+2‘’. Internally, everything is now deducted clearly from the correct wine / warehouse, but externally the customer only ever sees ‘’article no. 14‘’ on receipts.

You can also use this system for a constant assignment of article numbers in order to better differentiate between vintages (e.g. 10+2020 | 10+2021). In the statistics, the different fillings are still treated as individual articles and can be analysed individually.

Lot | AP-No.: Enter the lot/AP no. of your wine here if the new item is a wine.

(Cellar)Wine number: Enter the number of your wine here, if the new article is a wine.

Item group: Select an article group here that you would like to assign to your new article/wine. You can find out how to create article groups and what purpose they fulfil in the wiki article Article group.

Sales category: Select a suitable category for your product here and assign it to the product.

Preferred warehouse: Set the preferred warehouse from which this item should be drawn when entering an order. This warehouse setting overwrites the standard warehouse from the System settings.

Herkunft/Zukauf

Previous wine: The item "Previous wine" has a special meaning. Let's assume you create a new article B. The predecessor item is item A. A customer now has an order with a special price for the out-of-stock item A and now orders item B. Winestro.cloud now suggests the special price of item A, provided you have not yet assigned a new special price or list price for item B and this customer. This way you can easily memorise special conditions. You will be informed about this process with a small note when you add the item to an order.

This point should not be misunderstood as: ‘Copy all information from an old item to this new one’. To do this, use the ‘Copy article’ function in the article view (where you also assign the prices) of the article to be copied.

Country: Here you can enter the country of production of the product.

Region: Here you can enter the region of production of the product.

Growing region: Here you can enter the growing region where the product is grown.

Order number: Enter the order number here if you have purchased the product.

Zukauf

Shop-producer:

Product type‘’': The ‘Product type’ option only suggests ‘Self-produced’ in the default setting. If you sell products that you have not produced yourself, you can create a new Customer beforehand and tick the ‘Producer’ box when creating it. From now on, this producer will be available for selection as a producer in the drop-down menu.

‘’‘Supplier’‘’': If you sell products that you obtain from a specific supplier, you can create a new Customer beforehand and tick the ‘Supplier’ box when creating it. This supplier will then be available for selection as a producer in the drop-down menu.

‘’‘Purchase price(s)’‘’: If it is an additional purchase, you can enter the corresponding purchase price here.